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PyCon Hong Kong Privacy Policy Statement

The PyCon Hong Kong (referred to as "PyCon HK", "we", "us" and "our") takes individuals' privacy seriously. This Statement explains our policies and practices and applies to information collection and use including but not limited to while you are visiting and using www.pycon.hk (the "Site") and related third party services.

PyCon HK as a data controller and/or data user under relevant data protection laws in regions including but not limited to Hong Kong and the European Union, collects, holds, processes, and uses personal information from participants, as outlined in this privacy policy statment, which forms part of our Terms of Use for the Site, detailing what data is collected, when and how it is shared, and the purposes behind these actions.

1. Information We Collect

PyCon HK may collect and process various information from participants, including but not limited to details gathered in the course of providing our services or products, to enhance the quality of service and user experience, as outlined in this privacy notice:

  • Full name
  • Phone numbers
  • Email addresses
  • Other contact information
  • Payment information
  • Company, firm, organization, agency, or other entity information
  • Photograph
  • Biography
  • Preference information, such as communications that you receive from us
  • Dietary preferences and requirements
  • Information that you provide for the purposes of attending meetings, events, webinars, and other programs
  • Any other information relating to you (or other individuals) which you may provide to us

We retain personal data only for as long as necessary to fulfill the specific purpose for which it was collected.

When you visit our Site, we collect standard technical information sent by your browser, including browser type and language, access times, referring website address, IP address, and clickstream data, using automated tools like cookies and other common technologies to enhance the Site's functionality, with further details on cookies provided below.

2. How Do We Use The Personal Information We Collect

We use the information you provide in the following ways:

  • Provide the PyCon HK website to you
  • To enroll you for PyCon HK-related mailings
  • To register you for events, tutorials, and other services
  • To provide you with information about Python, PyCon HK, and events within PyCon HK
  • To allow you to connect with PyCon HK sponsors (opt-in only)
  • To communicate with you and to respond to your questions, inquiries, or concerns
  • To administer and improve the PyCon HK, including the websites, events, tutorials, and other services
  • To process your payment for the PyCon HK services and events
  • To prevent and detect fraud
  • To protect and enforce our legal rights
  • Complying with laws, regulations or codes of practice in or outside Hong Kong

3. Who Do We Share Your Personal Information With?

The PyCon HK shares certain information (first name, last name, email address, job title and employer as provided at registration, and country of residence provided during registration) with sponsors if you have consented to having this information shared with those sponsors during Eventbrite registration.

We may disclose your personal data as required or permitted by law to comply with legal processes such as summons or subpoenas, government requests, or when we believe in good faith that disclosure is necessary to protect our rights and property, or the rights, property, or safety of others.

To ensure the safety and security of our events and to prevent and detect crimes, we may share your personal identification details with Hong Kong law enforcement authorities upon their lawful request.

4. Use of Third Party Services

The PyCon HK uses some third party services to assist with producing PyCon HK and operating online services supporting PyCon HK. Specifically, we use:

5. Cookies

Cookies are small, often encrypted text files stored on your device by websites you visit, designed to enhance navigation efficiency and provide website owners with usage data.

Most web browsers allow you to delete existing cookies, block their use, or receive notifications when cookies are set.

7. Your Data Privacy Rights

By accessing our service, you consent to the collection and use of your personal data as described in this Privacy Statement.

You have the right:

  • to check whether we hold personal data about you and to access such data;
  • to require us to correct inaccurate data;
  • to ascertain our policies and practices in relation to personal data;
  • to request access to and rectification or erasure of your personal data;
  • to obtain restriction of processing or to object to processing of your personal data;
  • to lodge a complaint about the processing of personal data with local authorities.

To exercise your rights, opt out of marketing communications, raise questions or complaints, or request the deletion of your personal data, please contact us at:

Data Privacy Officer
PyCon HK
E-mail:pycon@pycon.hk

Where legally permitted, we may impose a reasonable fee for processing a data access request.